Most job seekers these days forgo a written letter of recommendation and rather rely on the employer to contact his or her prepared list of references. However, a reference letter from a trusted colleague, coworker, or manager provides a permanent and expedient way to address the employer’s request for a true and honest up-front evaluation of job performance from first-hand sources. But how and when does a person request one?
Who to Ask for a Letter of Recommendation
Typically employers require three references – former colleagues or managers who can provide an up-front assessment of job skills, strengths, weaknesses, and accomplishments. References can also include non employer-based persons such as clients or business contacts. Even better, the hiring manager is provided with an existing note from a supervisor recommending the candidate to future employers.
Before leaving the current employer, the candidate should ask for a reference letter from trusted coworkers with whom the person has had a good working rapport; for example, the coworker who consistently complemented the person on his strong work ethic, ability to follow through, and advanced job skills. However, a note from a manager or supervisor typically holds more weight and can convince the employer that if a former manager liked the employee, they will too.
How to Write a Reference Letter
The person asked to develop the letter of recommendation may not know where to start. First, give him or her a copy of the resume to use as a guide. Then explain the structure of the note: 2-3 paragraphs detailing the employee’s job role, skills and value to the company, why he or she is leaving the position, and the recommendation.
Sample Letter of Recommendation
To Whom It May Concern,
Jane Smith has worked for X company for six years as a graphic designer. During this time she has shown exemplary initiative in creating a wide variety of design artwork including book covers, logos, posters, banners, window clings, advertisements, web graphics, and more. Her eye for design is first-rate as are her skills in Adobe Creative Suite and other leading design software.
Jane is recognized around the office as a genuine team player with a can-do attitude. Her strong work ethic and ability to quickly complete any job thrown at her has won the accolades of her superiors.
Jane is leaving to be closer to her family in another state, but she will be missed. I highly recommend Jane to any employer seeking a talented, motivated graphic designer.
Sincerely,
Ted Doe
Getting Recommended on Linkedin
Because it’s difficult to keep track of references these days, using Linkedin to create a business network is essential. Connect with colleagues, business associates, and former coworkers and ask if they would like to write a quick recommendation note on the site. The power of Linkedin is vast – recent reports have indicated that more companies are checking the business networking website to view candidate profiles and read recommendations.
Employers initially get to know candidates through the resume and the interview process. If they become interested in a particular candidate, they may ask him or her to forward a list of references. Having letters of recommendation on hand (and on Linkedin) from several of the references is a great way to wow the employer and land that coveted job offer.
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